Add-to-calendar links (Google, Apple, Outlook)
Every guest gets add-to-calendar links automatically. They appear on the confirmation page right after registering, and again in the confirmation email. You do not configure anything to turn them on.
What guests see
The confirmation page shows an Add to your calendar section with two choices:
Google Calendar — Opens Google with the event details pre-filled, ready to save.
Apple / Outlook — Downloads a standard calendar file that Apple Calendar, Outlook, and most other calendar apps open directly.
Confirmation emails carry an Add to Calendar link that does the same job for guests who registered a while ago and come back to the email later.
Private locations stay private
The downloaded calendar file is tied to the guest who registered. For virtual and hybrid events, that is what lets the file carry the join link, since it can prove who is asking.
Anyone without that proof gets the public details only. The join link for a virtual or hybrid event is never handed out through a calendar file to someone who did not register. For an in-person or hybrid event with its location hidden until registration, a calendar file accessed before registration shows Location shared after registration instead of the venue, while the registered attendee's calendar file carries the real venue.
Calendar entries hold the event details as they were when the guest saved them. If you move an event, tell your guests: their saved calendar entry does not update on its own.
Time zones in calendar entries
The calendar file carries the event's own time zone, so a guest in another region sees the event at the correct local time in their calendar rather than the raw stored time.
Related guides
Sharing a direct event link — Send people straight to an event page
Date, time, timezone, and location autocomplete — How join links stay private
Setting up automated emails — What confirmation emails contain